Safer business travel starts here
Your employees’ safety isn’t just a box to tick. Let's make sure their travel is safe, secure, and stress-free.
Protecting your people from departure to arrival
Duty of care is all about keeping your crew safe while they’re on the move. Whether it’s employees, contractors, or anyone else, you’re on the hook to ensure their trip is smooth, secure, and free from any hassle. Don't worry; we've got your back!
Supporting your travellers anytime, anywhere
Travellers need support and assistance no matter where business takes them. This not only ensures that they are safe but also that they feel safe. When your employees feel safe and secure on the road, they'll be more relaxed and productive, improving staff retention and streamlining the business trip experience.
Preparation is key
The best way to protect your travellers' safety? It all starts with preparation. Provide a clear game plan for every scenario. This works twofold: your traveller gets peace of mind, and you can rest easy knowing your employees are prepared to handle any situation that comes their way. With the right prep, you’ll also know exactly where your travellers are and how to get in touch with them at any time.
The lowdown your travellers need to stay safe
The best way to prepare for any bumps along the way is by briefing travellers on safety procedures before, during, and after their trip.
While they pack their bags
- Cover the basics: Give your travellers a rundown of your travel policy, your health and safety policy, and the thorough risk assessment for their trip.
- Trip specific details: Make sure they know about any health and fitness aspects of their travels, as well as visa and vaccination advice.
- Update contacts: Give them emergency contact numbers for you and your travel insurance provider. Ensure their traveller profiles are up-to-date, including their next-of-kin information.
- Standard procedures: Let them know of any standard procedures they’ll need to follow, like sending a text or email when they arrive at their destination.
On the road
- 24/7 support: If things don’t go to plan, your travellers need to know where to turn. Give them a way to access support when and where they need it.
- Traveller tracking: Access traveller tracking technology to pinpoint any travellers facing potential risks during a business trip.
- Updates and alerts: Implement crisis response plans to contact, locate, and inform your traveller in an emergency.
Safe at home
- Follow up: It’s a good idea to survey your travellers after their journey. Make sure they understand the safety procedures and ask for feedback.
Tech that keeps your travellers safe and sound
With decades of experience, our travel management company is here to make duty of care simple. We’ll help you assess potential safety risks and build a plan for your travellers from start to finish.
While they pack their bags
- Control bookings: Identify high risk or out-of-policy bookings.
- Set up travel alerts: Keep you and your travellers informed of potential disruptions.
- Maintain traveller profiles: Always have the information you need at hand, including the most up-to-date emergency contact information for your travellers.
On the road
- 24/7 support: Give travellers 24/7 in-house support for emergencies or last-minute itinerary changes.
- Traveller tracking technology: Our traveller tracking technology allows you to pinpoint any travellers at risk.
- Crisis response plans: Implement crisis response plans to contact, locate, and inform your traveller in an emergency.
Safe at home
- Regular reporting: Spot out-of-policy bookings and risky destinations so you can tighten up your travel policy compliance.
And remember there are three things to remember when you’re dealing with business travel safety:
- Plan ahead
- Train your staff
- Communicate updates to your staff and key stakeholders
Does your duty of care policy need an upgrade?
Chat with our business travel experts about keeping your travellers safe on the road.