Travel policy template

Streamline processes with a travel policy template

Building a comprehensive travel policy for your company can be a daunting task – especially if you’re starting from the ground up. But don’t worry, Corporate Traveller has got you covered.  

From setting clear goals to prioritising traveller safety, we’ll cover everything you need to know to create a travel policy that works for you. So take a deep breath, grab a cup of coffee, and let's dive in.  

Download template

First things first – what are the goals of your travel policy? 

Writing a corporate travel policy is kind of like playing a game of darts. You need to know what you’re aiming for in order to hit the bullseye.  

So, before you start building or revamping your travel policy, take a moment to determine your top two or three goals for doing so. Do you want to reduce business travel costs so your organisation can splurge on fancy new desktops for the whole office? Or maybe you’re tired of sorting through piles of receipts and want to improve expense tracking.  

Whatever your end game is, adding those goals to the top of your corporate travel policy template will help ensure that your policy is set up to meet your targets.  


What to include in your travel policy 

Now that you know what you want from your policy, let’s talk about what one should look like. 

A well-planned travel policy answers all questions about company travel, including everything you want employees to know AND be accountable for. Without this framework (and great travel management software to support it), business travel can quickly spiral into a free-for-all mess. 

A starter travel policy could include basic instructions on: 

  • Booking information
  • Domestic flights
  • International travel
  • Car hire/transport
  • Accommodation
  • Internal communication
  • Traveller safety and wellbeing 

Download this template of travel questions to guide the first draft of your policy. 
Then connect with one of our travel specialists directly, to help you roll the policy out to your business.

Ready for easy as business travel?

You’ve got the guide - now get the expert support to make it work for your business.
Fill in the form and one of our travel experts will be in touch to help you build and launch your travel policy. Easy as.

Form Hand GIF - White
By proceeding, I agree to the website terms of use and to my personal information being handled in accordance with the privacy notice accessible below.

Frequently asked questions

  • Why is a travel policy template important for businesses?

    Using a travel policy template helps companies:

    • Save time when creating a policy from scratch
    • Reduce rogue bookings and enforce compliance
    • Standardise travel processes across all departments
    • Improve traveller safety and well-being
    • Control business travel expenses

  • How can a travel policy template improve compliance?

    A travel policy template improves compliance by:

    • Providing clear rules and expectations for all travellers
    • Integrating with travel booking platforms to automate policy enforcement
    • Alerting managers when employees book out-of-policy trips
    • Reducing errors and administrative workload

  • Should I customise my travel policy template for my company?

    Yes. Customisation ensures your policy aligns with your company’s culture, budget, and traveller needs, including:

    • Seniority-specific rules (e.g., business class for executives)
    • Last-minute travel procedures
    • Meal allowances and corporate card usage
    • Bleisure travel guidelines

  • How does a travel policy template save time for managers and finance teams?

    By centralising rules and automating approvals, travel policy templates:

    • Reduce manual booking and approval work
    • Streamline expense reporting and reimbursements
    • Improve reporting accuracy and financial tracking
    • Minimise compliance issues and rogue spend

  • How can a travel policy template improve compliance?

    A travel policy template improves compliance by:

    • Providing clear rules and expectations for all travellers
    • Integrating with travel booking platforms to automate policy enforcement
    • Alerting managers when employees book out-of-policy trips
    • Reducing errors and administrative workload